Question

I am a course coordinator. Do you have a detailed user guide I can download?

Solution

Vantage Coordinator User Guide

Purpose of this Coordinator user guide is to give you a thorough overview and how-to instructions of the core functionalities of the Vantage coordinator role. If you have any question or issues while working in the coordinator role, please do not hesitate to reach out to SAGE’s LMS Support team for assistance (LMSsupport@sagepub.com).

Coordinator Dashboard Overview

From the Coordinator Dashboard, you can access the Templates, Courses, and Instructors tabs. You will notice the dashboard defaults to the Templates tab.

Here is a brief overview of what you can do from each tab:

1. Templates: From the Templates tab, you can create and edit Vantage course templates, as well as turn Vantage courses into templates that can then be used to create multiple courses. You can also view all templates created in their departments.

2. Courses: From the Courses tab, you can create multiple copies of a template (up to 10 at time), assign and un-assign courses to instructors in your approved departments for your institution, and view basic course information.

3. Instructors: From the Instructors tab, you can search for existing approved Vantage instructors in your assigned departments at your institution and create new Vantage instructor accounts for the departments you manage.

The Course Coordinator Dashboard offers three tabs: 1. Templates, 2. Courses, 3. Instructors. You can create a template, create up to 10 courses at a time from that template, and assign instructors by moving from tab to tab.

Before you can start creating and assigning your Vantage courses to instructor, you need to have a template to create those courses from. Once you have created a template, then you can create courses from that template and assign them to instructors. Adding instructors can be done during course copy/creation or after, as you have the option to leave courses unassigned.

Templates Tab

From the Templates tab, you can create and edit Vantage course templates, as well as turn Vantage courses into templates that can then be used to create multiple courses. You can also view all templates created in their departments.

The Templates tab is the starting tab of the dashboard. You have two options to create a template by clicking the appropriate button at the top right of your dashboard: Create Template or Create Template from Course. You can also see you available list of templates on this page.

How to Create a Template:

You have two options for creating a template. First, is to create a template from scratch by clicking “Create Template” (instruction below). Second, is to turn an existing Vantage course into a template (instructions below). Remember, you can always edit your templates after creating them and before creating courses from them.

How to Create a New Template:

From the Templates tab:

Click the "Create Template" button

Click the "Create Template" button on the top right of the Templates page to create a new template.

Fill out the "Template Information" page

When creating a new template, the first step is to 1. Enter Template Information. You will choose the source textbook content for the template and name your template.

Fill out the "Gradebook & Assignment Settings" page

The next step is 2. Choose Gradebook and Assignment Settings. Default options will be filled in, but you can change these settings to fit with your course design.

Fill out the "Assignment Details" page as desired

The last step is 3. Assignment Details. In this section, you can use a calendar to assign dates for the chapters or assignments.

Finish Template Creation by reviewing the settings then Click "Complete"

Once you have entered all information for your template, click the "Complete" button at the bottom right of the page.

Once you click the Complete button to create the template, you will arrive on a confirmation page. This page will provide the Template ID that you can easily copy by clicking the "Copy" button. You can also quickly go back to the templates page by clicking the "Back to my Templates" button at the bottom of the page.

How to Edit a template:

You can edit your templates at any time from the Templates tab. You can edit every aspect of the Template by clicking "Edit" by the desired Template. This will take you to the global settings screen for the template where you can edit at the following three levels:

On the Templates tab of the Coordinator Dashboard, you will see a list of templates you have created. You can edit a template by clicking the "Edit" button which appears in the far left column of the template line item.

Template Details: Here you can edit the Templates name, Section Name, Start and End Dates, Time Zone, and Description.

On the Edit Template page, click the pencil icon that appears immediately above the textbook cover image to edit template details.

Gradebook Settings: Clicking the edit icon will take you to the global Gradebook Settings where you can change the overall setting for Chapter Test, Knowledge Checks, Critical Thinking Checks, and Multimedia Activities.

To edit Gradebook Settings or Global Assignment Settings, click the pencil icon at the top right of the Gradebook Settings section.

Assignment Details: Clicking the edit icon will take you to the Assignments page where you can edit due dates and assignments

To edit individual assignment settings, click the pencil icon in the Assignment Details section.

Click "Save Changes" when finished

How to turn a course into a template:

You have the option to turn Vantage courses from instructors within your approved departments into Templates. All that is required is the Course ID of the course you wish to create a Template from. Once the course has been converted into a template, you can create multiple copies and assign them.

Steps for Creating Template from a Course:

Click on "Create Template from Course" button

If you have created a course in the past that you wish to turn into a template, go to the Templates tab of the Coordinator Dashboard. Click the "Create Template from Course" button.

In the Search box, enter the Course ID of the course you want to turn into a template and click the magnifying glass icon

To search for a course, enter the Course ID in the search box and click the magnifying glass icon.

If the course is found, click on "Yes, Create Template from Course" button

You will see a message that says "Course found. Do you want to create a template from the course?" Next, click the "Yes, Create Template from Course" button to create the template.

Make any edits to the global settings

On the Convert Course into Template page, you can change global settings before saving.

Save Changes

How to Search templates

You can search for existing Templates by either the Course ID, Short Name, or Full Name. Simply type in the "Search for Template" box and click the magnifying glass icon.

To search for a template, use the search box at the top of the Templates tab to search by Course ID, Short Name or Full Name.

Courses Tab

From the Courses tab, you can create multiple copies of a template (up to 10 at time), assign and un-assign courses to instructors in your approved departments at their institution, and view basic course information.

The Courses tab of the Coordinator Dashboard allows you to create up to 10 courses using the "Create Courses from Template" button. You can also view any courses you have created from a template here.

How to "Create Courses from a Template":

Click "Create Courses from Template"

From the Courses tab on the Coordinator Dashboard, up to 10 courses at a time can be created from a template by clicking the "Create Courses from Template" button on the top right side of the page.

From the Template Selection screen

On the Template Selection page, click the dropdown to search for the template to use for course copies.

Select the template to copy from dropdown menu

After you click the dropdown on the Template Selection page, you will see a list of your available templates.

Select the number of copies to create (up to 10 at a time)

After you select a template to use for copies, click on the dropdown under "Select the number of courses to create" to choose between 1 and 10 course copies.

Click "Continue"
On the New Courses screen, you can edit the Course Name, Section, Start/End Date, and assign a course to an instructor. (note: Courses cannot have identical names. Either the Name, Section name, and/or Start/End Date must be unique for all courses copied from this template)

Once you choose the number of course copies to make from a template, you can see each course copy on the New Courses page. For each course copy, you can edit course name, section number, start and end dates, and assign an instructor from this page.

Click "Create"

Once you edit details for course copies, click the "Create" button at the bottom of the New Courses page to create the copies.

How to "Search for a Course":

From the Courses Tab, you can search for courses by either the Course ID or the Course Name.

Under the Courses tab of the Coordinator Dashboard, you can use the search box at the top left of the page to locate course copies you have made.

How-to "Change an Instructor"

You can change or assign a course to an instructor in your approved department(s) if that instructor already has a Vantage account (which can be checked on the Instructor Tab). See below for creating new instructor accounts.

From the Courses Tab:

Click on "Change Instructor" from the menu

To assign or change the instructor for a course, locate the course on the Courses tab. Each course will have a "Change Instructor" button that allows you to assign the instructor.

Enter the email address of the instructor you want to assign that course to

After you click the "Change Instructor" button, enter the email address of the instructor in the textbox that appears.

Click "Save"

Instructor Tab

From the Instructors tab, you can search for existing approved Vantage instructors in your assigned departments at your institution and create new Vantage instructor accounts for the departments you manage.

General Guidelines & Reminders:

You can create new Vantage instructors for the departments that are associated with your account
If you cannot find an existing instructor when you search on them either:

They do not have a Vantage account and need to have one created,
The instructor you are searching for is associated with another department. In which case, reach out to our LMS Support team (LMSsupport@sagepub.com) to fix the issue
Or, the instructor has never logged into Vantage but has an account. Have the instructor reset their password and log into Vantage. Then you can assign the a course to them

If you have any issues finding or creating instructor accounts, reach out to your primary SAGE contact for assistance.

On the Instructors tab of the Coordinator Dashboard, instructors can be create instructors if they do not exist in the system.

How to "Create Instructor":

From the Instructor Tab:

Click "Create Instructor"

To create an instructor, click the "Create Instructor" button on the far right of the page on the Instructors tab of the Coordinator Dashboard.

Enter the instructors email address and click "Register"

On the Let's Get Started page, the instructor's email address is added twice - once in each textbox. Click the "Register" button to begin the process.

Complete the form for: Title, First Name, Last Name, Department

The next page (You are creating a new instructor account) allows you to add the first and last name and the department. Click the "Register" button to finish.

Click "Register"

How to "Search for Instructor":

In the "Search for Instructor" box, you can search by First Name, Last Name, or Email to confirm if an instructor exists for your department.

To search for an instructor, use the first or last name, or email address in the search box on the Instructors tab of the Coordinator Dashboard.